Case Study

The business was growing. The manual work was growing faster.

Canadian Representative Services  ·  Koby Smutylo Law
Turnaround: days → hours
Manual quoting eliminated entirely
Compliance documents delivered on schedule, every time
The Situation

Every new client cost him time he wasn't getting back.

Koby runs Canadian Representative Services, a business that helps international companies get the regulatory representation they need to sell wireless devices in the Canadian market. He's also a lawyer. That combination means his clients are waiting on compliance documents before they can do business.

Every new client meant another hour of his time. Quote drafted by hand. Compliance documents prepared one by one. Payment chased separately.

The business was working. But it was working because he never stopped.

My Role

The problem wasn't his capacity. It was what he was spending it on.

Koby thought the only way to handle more clients was to work more hours. It wasn't.

We started by mapping everything his practice was doing manually and asking one question: what here actually needs a lawyer, and what doesn't?

Most of it didn't need him specifically.

Together we built a system that handled everything from the first inquiry to the final document, without him touching any of it.

What I Built

One system, from first inquiry to final document.

Once it was built, none of this needed him in it.

Results

He can take on more clients. The system handles the rest.

The AI Systems Install

This is what that work looks like.

Most practice owners know something is still running on manual. They don't always know what it is or whether it can be fixed. We find it first.

The AI Systems Install begins with a map. We look at how the business actually runs, find where your time is going that it shouldn't be, and scope exactly what a system could carry instead.

Before we build anything, you know exactly what's possible and what it will take. From there, you decide. Some people take the map and build it themselves. Others have us build it end to end. Part two is scoped based on what we find.

What to Expect

We talk. No prep needed. You walk me through how the business actually runs: what you're doing, in what order, and where your time goes.

I map it. Within a week you have a clear picture of what's worth automating, what isn't, and what a system would look like for your specific business.

You decide. Take the map and build it yourself, or have us build it end to end. Either way you leave the first phase knowing exactly what's possible.

Most people know within the first conversation whether this is right for them.

Who This Is For

This is the right conversation if your business runs because you run it. And you already know that can't keep going.